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Agenda |
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Contact Officer: Darius Zarazel, Democratic Services Officer Tel: 07917 088376 |
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E-mail: Darius.Zarazel@southandvale.gov.uk Date: 1 July 2024 Website: www.southoxon.gov.uk www.whitehorsedc.gov.uk
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A MEETING OF THE
Joint Audit and Governance Committee
WILL BE HELD ON Tuesday 9 July 2024 at 6.30 pm
Meeting Room 1, Abbey House, Abbey Close, Abingdon, OX14 3JE
To watch this virtual meeting, follow this link to the council’s YouTube channel.
Members of the Committee:
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South Oxfordshire District Council Mocky Khan (Co-Chair) Peter Dragonetti Leigh Rawlins Tony Worgan |
Vale of White Horse District Council Emily Smith (Co-Chair) Oliver Forder Judy Roberts Andrew Skinner |
Preferred Substitutes:
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South Oxfordshire District Council James Barlow David Bretherton Sam Casey-Rerhaye Katharine Keats-Rohan Axel Macdonald Denise Macdonald Jo Robb David Turner |
Vale of White Horse District Council Andy Cooke Eric de la Harpe Jenny Hannaby Mike Pighills |
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Alternative formats of this publication are available on request. These include large print, Braille, audio, email and easy read. For this or any other special requirements (such as access facilities) please contact the officer named on this agenda. Please give as much notice as possible before the meeting. |
Vivien Williams
Head of Legal and Democratic (Interim)
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1 |
Chair's announcements
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To receive any announcements from the chair and general housekeeping matters.
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2 |
Apologies for absence
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To record apologies for absence and the attendance of substitute members.
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3 |
Minutes (Pages 4 - 13)
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To adopt and sign as a correct record the Joint Audit and Governance Committee minutes of the meeting held on 15 April 2024.
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4 |
Declarations of interest
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To receive any declarations of disclosable pecuniary interests and any conflicts of interest in respect of items on the agenda for this meeting.
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5 |
Urgent business
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To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent.
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6 |
Public participation
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To receive any questions or statements from members of the public that have registered to speak.
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7 |
Code of Conduct annual report - 2023/24 (Pages 14 - 21)
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To receive the report from the Head of Legal and Democratic (Interim).
This report provides a summary of the complaints determined in the 2023-24 municipal year which were made against district and parish councillors for alleged breaches of the Code of Conduct.
RECOMMENDATION:
To note the annual report on the councillors’ Code of Conduct for the 2023-24 municipal year.
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8 |
Internal audit annual report 2023/24 (Pages 22 - 29)
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To receive the report from the Internal Audit and Risk Manager.
The Public Sector Internal Audit Standards (PSIAS) require the chief audit executive to provide an annual internal audit opinion and report that can be used by the organisation to inform its governance statement. This report provides that opinion for South Oxfordshire District Council (South) and Vale of White Horse District Council (Vale).
RECOMMENDATION:
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Internal audit update report - Q1 2024/25 (Pages 30 - 70)
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To receive the report from the Internal Audit and Risk Manager.
The purpose of the report is to summarise the outcomes of recent internal audit activity at both councils for the committee to review. The committee is asked to monitor progress of management actions to ensure actions are completed correctly in the timescales originally offered by management, and that controls are managing risk more effectively.
RECOMMENDATION:
That members review the results of recent internal audit work and monitor progress of management actions.
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10 |
Update on Statement of Accounts 2023/24
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To receive a verbal update on the progress being made towards the completion of the 2023/24 statement of accounts.
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11 |
Work Programme (Pages 71 - 78)
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To note the committee’s work programme.
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12 |
Exclusion of the public
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To consider whether to exclude members of the press and public from the meeting for the following items of business under Section 12A of the Local Government Act 1972 as amended on the grounds that: (i) It is likely that there will be disclosure of exempt information as defined in paragraph 3 of Schedule 12A, and (ii) the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
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13 |
Corporate risk review (Pages 79 - 91)
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To receive the report from the Risk and Assurance Team Leader.
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